Administrative Assistant

Responsibilities & Duties:

  • Build good working relationships with the project team to ensure timely, accurate flow of cost related information.
  • Enter all Purchase Order Requisitions (P.O.R) into Labour, Equipment and Material (L.E.M) Log with accuracy, on a daily basis.
  • Perform accurate and timely collection, entry and verification of timesheets and reconciliation in payroll system.
  • Prepare, compile and sort documents for data entry.
  • Assist with compiling data and documents for project billings as required and under the direction of the Project Controls Supervisor.
  • Perform general clerical duties including but not limited to; photocopying, faxing, scanning, mailing, and filing.
  • Liaise with Accounts Payable & Receivable.
  • Assist with onboarding of new hires.
  • Submit hiring forms to the Payroll Administrator.
  • Assist supervisors with daily communication and transfer of information.
  • Attend and take minutes at progress meetings.
  • Other duties as required.

Job Specifications:

  • College diploma or business training.
  • Minimum three years’ experience in an administrative position.
  • Minimum one year experience in the construction field.
  • Experience in business writing, drafting correspondence, minute taking, reports etc.
  • Excellent time management and organizational skills.
  • Excellent oral and written communication skills.
  • Excellent customer service skills, both internally and externally.
  • Proficient using Microsoft Office applications including Outlook, Word and Excel.
  • Demonstrated ability to multitask and prioritize daily activities in a fast-paced environment in order to meet deadlines.
  • Ability to work independently with minimal direction.
  • Ability to work on project site with varying rotation schedules.
  • Valid driver’s license and reliable transportation.