Field Administrative Assistant

Primary Responsibilities & Duties:

• Build good working relationships with the project team to ensure timely, accurate flow of cost related information.

• Enter all Purchase Order Requisitions (P.O.R) into Labour, Equipment and Material (L.E.M) Log with accuracy, on a daily basis.

• Perform accurate and timely collection, entry and verification of timesheets and reconciliation in payroll system.

• Prepare, compile and sort documents for data entry.

• Assist with compiling data and documents for project billings as required and under the direction of the Project Manager.

• Perform general clerical duties including but not limited to; photocopying, faxing, scanning, mailing, and filing.

• Liaise with Accounts Payable & Receivable.

• Assist with onboarding of new hires.

• Submit hiring forms to the Payroll Administrator.

• Assist supervisors with daily communication and transfer of information.

• Attend and take minutes at progress meetings.

Job Specifications:

• College diploma or business training.

• Minimum three years’ experience in an administrative position.

• Minimum one year experience in the construction field.

• Experience in business writing, drafting correspondence, minute taking, reports etc.

• Excellent time management and organizational skills.

• Excellent oral and written communication skills.

• Excellent customer service skills, both internally and externally.

• Proficient using Microsoft Office applications including Outlook, Word and Excel.

• Demonstrated ability to multitask and prioritize daily activities in a fast-paced environment in order to meet deadlines.

• Ability to work independently with minimal direction.

• Ability to work on project construction sites.

• Ability to work various rotation schedules.

• Valid driver’s license and reliable transportation.

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